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Lost and Found Policy

Section 1 - Purpose and Definitions

1. The following policy and procedures are intended to ensure that items reported lost or found are properly accounted for and, in the case of items found, returned to their rightful owners, or disposed of by the School.

2. In this policy, “lost property” means any misplaced or forgotten item – including, but not limited to, equipment, cash, jewelry, books, documents, or personal identification paper - which is found within the boundaries of the School, pending the identification of the rightful owner, or appropriate disposal thereof. Purposefully unattended or abandoned items inside classrooms, labs or canteen are not treated as “lost property”.

 

Section 2 - Policy

1. The School assumes no responsibility whatsoever for the care and/or protection of any personal belonging left unattended on the school property and for loss, under any circumstance, including theft, vandalism, or malicious mischief, of such belonging.

2. The school secretaries shall administer the lost and found service, as provided for in this policy.

3. Members of the ZIS community, whether faculty, staff, students, visitors, contractors, suppliers, etc., are required to turn in to the secretaries any items of value, whether cash, documents, personal possessions, or school assets that they may find unattended anywhere on campus.

4. The secretaries are responsible for safekeeping items that have been found and will return them to the rightful owner(s) upon presentation of reasonable proof of ownership.

Section 3 - Lost Items Procedures

1. Persons losing personal or school property items should report the details to the secretaries as soon as they become aware of the loss.

2. The secretaries will record the details of items reported lost in a register kept at their desk. Items found will be compared to the register of items reported lost.

Section 4 - Found Items Procedures

  1. Persons finding any lost property shall, within 24 hours from the time of finding them, turn them in to the secretaries, and said persons shall be required to provide the following information:

 

  • Their name and contact information.
  • Description of the items found.
  • Date and hour found.
  • Precise place where found.
  • Any witness to the findings.

2. The secretaries record the items found in the register of items found, with all relevant details.

3. Once the found items are turned in to the secretaries, reasonable efforts will be made to ensure that they are returned to their rightful owners.

4. When the found item contains the identification of its owner, an attempt to reach said owner shall be made the same day.

5. Items found will not be advertised. The loser needs to claim it on his/her own at secretaries.

Section 5 - Claiming, Storage, and Disposal of Found Items

1. When persons claim that items which have been found belong to them, the secretaries shall:

  • Obtain from the claimants: proper identification, precise description of the items lost, probable location of the loss, the   approximate time of the loss and, where applicable, proof of ownership.
  • Compare the claim to the register of items found.
  • If satisfied that the claimant is the owner of a found item, hand over the item.
  • Have the claimant sign the Found Register as having received the item.

2. Items deemed to have no intrinsic or significant resale value, (e.g. books, clothing, and various personal possessions) shall be disposed of at the discretion of the vice principal for discipline.

3. Items, such as cash or jewelry, shall be kept in a safe in the office of the vice principal for discipline until claimed, or until the lapse of three (3) months from the day they were found.  Unclaimed items will be disposed of under the supervision of the vice president for discipline, as follows:

  • Cash money will be turned over to school scholarship funds.
  • Items having resale value will be sold, and the proceeds of the sale will be turned over to school scholarship funds.
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